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How To Create An Editorial Calendar With 7 Possible Tools To Use

How To Create An Editorial Calendar With 7 Possible Tools To Use

Are you overwhelmed at the idea of having enough content to fill your brand new blog? Or how you’re going to keep it all organised?

Have you ever wondered how all the pro bloggers manage to do it? Spoiler alert, they use an editorial calendar. Which is why I decided to teach you how to create an editorial calendar for your blog.

For Heart Handmade, I use CoSchedule as my editorial calendar, but for StartACraftBlog I’m using Trello as my editorial calendar for now.

Trello is my absolute secret weapon for staying completely organised in all aspects of my life, and now, I’m using it for my biz.

Keeping all of my To Do lists in trellis keeps me on top.

I use a desktop app for my Mac called Pomello, which uses the Pomodoro technique to keep me as productive as possible.

I’m skipping ahead though.

In need of an editorial calendar? And editorial calendar templates? Want to know why you need to use a content calendar for social media? And what programs and tools you should use? Let me show you how to create an editorial calendar with any of these 7 toolsLet’s go back to the beginning.

What is an editorial calendar and why do I need one?

We know that the number one way to get traffic to our blog is by being organised.

All editorial calendars will be different and tailored to how you work and what you’re working.

An effective calendar will contain:
  • Post Ideas
  • Upcoming Posts
  • Social Media Posts
  • Guest posts (for other sites and your own); including details of post author and location
  • Sharing schedule for other websites (linky parties etc.)
  • End goal of posts and how you will measure success

The best way to get started with an editorial calendar is to look what other bloggers are using effectively in their businesses.

If you’re struggling to start out, using a paper editorial calendar is a great way to help you get into the habit of using one.

Eventually, you’ll realise that using paper and converting to digital is wasting time as you’re inputting details twice.

I love to use paper and find that I write better on paper, but I’m wasting time when it comes to writing and then having to type it out.

How To Start An Editorial Calendar:

CoSchedule advises that a good calendar creation process is a three-step process:

1. Start with an annual review
2. Begin collecting ideas
3. Plug the content into monthly calendars

The reason being is, so you think about the big picture.

What is your end goal?

Knowing your end goal allows you to create content accordingly that will help you reach said goal.

If your goal is to make more affiliate sales for different programs, then you would divide your content into the various tools you want to promote.

Make sure the content is scattered, so you aren’t posting too much of the same content in a short space of time.

What are my options?

If you want to start with paper, coschedule have printable editorial calendar templates available.

Several solutions are:

  • Paper
  • Trello
  • Asana
  • A spreadsheet
  • Google Calendar
  • A WordPress plugin
  • Web based app + Premium Plugin like CoSchedule

Obviously, each of these options has pros and cons. Let’s explore them together.

How To Create An Editorial Calendar + 7 possibilities to get you started

The Paper option:


  • Sometimes the best tool isn’t the most expensive or complicated.
    You can get free printable editorial calendar templates almost everywhere.
    It’s easy to get an at a glance view of your content.


  • You have to input your information into post drafts manually.
    It’s not possible to get an ‘at a glance view’ on the computer once you have typed them in
    It can be hard to stay on top of if you don’t make a habit of checking it regularly
    No group usage capabilities unless you scan or take a photo and use Evernote and Skitch (to annotate)



I’ve included screenshots of my Trello calendar set up to show you the various features.

Calendar View in Trello
The Calendar View in Trello


  • Rescheduling is easy too. Just drag and drop in the calendar view.
  • Easy to use
  • There are lots of list capabilities so you can include social media sharing & newsletter scheduling as well as blog content
  • You can share with a team
  • Due dates
  • It’s possible to add comments
  • You can add custom colour labels (there’s a colour blind friendly mode)
  • Treat it as an all in one calendar
  • It’s free (there are premium options and business options available)
  • It has Google Docs and Dropbox integration built in which makes for easy content sharing.
  • You can subscribe to any updates made by team members
  • It’s possible to add descriptions to cards
  • Power Up’s exist. (Like enabling the calendar option, adding stickers custom backgrounds)
  • Can access easily on multiple devices
Custom backgrounds in Trello
Custom backgrounds in Trello


Custom Labels in Trello
Custom Labels in Trello


Checklists in Trello
Checklists in Trello


  • No WordPress integration
  • Doesn’t delete things, just archives them
  • Calendar doesn’t have custom backgrounds, just grey (the board has custom backgrounds)

Find a template you can copy here  or here

You can do the same with Asana.

A Spreadsheet:


  • Track the types of content you’ll be creating,
  • Different types of assignments
  • SEO Keywords
  • Teammate tasks
  • You can make cells into custom colours
  • Can have multiple workbooks per spreadsheet but that isn’t ideal (you want to consolidate everything into one calendar)
  • You can access easily on multiple devices


  • No monthly overview option
  • Too many workbooks and too much detail in different places can be overwhelming



Google Calendar:


  • Easy to set up
  • Can collaborate with people quickly
  • Custom colour labels
  • Google Calendar is free
  • You can attach images
  • Drag & drop items quickly
  • Can access easily on multiple devices


  • No WordPress integration
  • WordPress integration is possible but it looks terrible

See how to integrate Google Calendar with WordPress via Elegant Themes
WordPress plugins are useful because they integrate with software you’re already using, and they usually include a calendar view. Functionality is typically limited.

Continue To Page 2

5 Niche Choosing Strategies If You’re Entrepreneurially Challenged

You might have noticed the title and thought one of two things;

  • What the fudge is a niche?
  • Isn’t my niche ‘Crafts’?

My answers;


A niche (pronounced neesh or nitch if you’re American), is the overall ‘category’ your blog would fall under. Some people have the belief that a ‘niche’ is a set of demographics. It’s actually both.


defintion: “denoting or relating to products, services, or interests that appeal to a small, specialized section of the population.”

Technically yes, but today I’m going to explain why you should narrow your focus even further.


What are the Niche Choosing Strategies? 


Should I create a personal, niche, or general blog?

Thanks to Jeff Goins, my basic rule of thumb for blogging now is this:

The more you narrow your focus, the more you broaden your audience.

Jeff Goins also wrote an article that said “Why finding your niche is bad advice” which you can read about here. Generally, I agree with most of what he writes in that article, except the title. I aim my content for a customer avatar (read about how you can do that in this post), but my audience is broad. Not a set of strict demographics. Just under one category, liked by a lot of ages in a lot of areas.

According to my most popular content, which I wrote two years into my crafts blog, my blog should be about handwriting. Doesn’t sound too handmade to me (for a blog called heart handmade uk). My biggest regret with my craft blog is that I did not define my niche early on and I didn’t define my target reader as much as I should have. It has been a complete nightmare to create content for one person because I now have a large audience that is tricky to monetise with products.


The Only Guide You Need To Read Before Starting A Blog

You do not have a blog yet?

Everyone and their granny seem to have a blog!

You are so lucky I am here to teach you how to start your blog with a bang and look like a seasoned pro from the very start.

Related: How To Set Up Your Blog Step By Step + Video Tutorial (The Techy Stuff)

There are blogs for every single niche (pronounced neesh if you are speaking British English).

If you are passionate about something, you have most likely seen blogs and thought ‘I could totally do that’, or you saw some awesome Pinterest DIY projects you want to try, blogging is the PERFECT platform to share your passions and your views.

Most of all, I want to hear what you have to say, so let’s get started, shall we?

25 Reasons You Need A Blog In 2018

clasDo you have the drive to shout about what you love from the rooftops or invite your friends round for a cup of tea and have a great Crafternoon? Want to share your knowledge with people? You need to have a blog.  Those questions I just asked you, count as reasons.

Seriously. I can totally help you figure this out. There are so many excellent reasons to start a blog, so I thought I would write a few down for you!

It’s so simple to set up. Check here to find out how to set up a blog the EASIEST WAY POSSIBLE!

If you *know* you want to have a blog but don’t know what you want to shout about just yet, don’t worry. I’ll cover that next week.

Stick around for these 24 excellent reasons to start a blog; you might find some that you haven’t even thought about yet.

You can start a profitable blog for as little as £2.95/month through Siteground, making it one of the cheapest businesses to start.  Really. A super cheap side hustle that you can turn into a career. How could you not want that? £2.95! That’s an insane price. 

Like I said, blogging is super simple to set up.

If you want just a hobby blog and don’t really plan to generate income, then head to a free blog platform, like or Blogger.

Do you hope to earn money from your blog? I advise you start a blog and host it yourself.


Learn Proven Strategies To Grow & Monetize Your Blog EffectivelyRight Here